• How to make a Booking

 

     Our booking process is quite straightforward and outlined below.

 

  • Check availability on our online calendar.

 

  • Send us your completed booking request form.   (Click on "Booking Form" Tab above)

     e.g. date, times, your details, type of event, ect.

 

    PLEASE NOTE:

    Time needed for setting up your event and clearing up afterwards must be included in the hire

    period booked and paid for.

 

 

    We will confirm availability and send you an acceptance of your booking via email or text message.

 

  • In completing and returning the booking form you agreed with our Terms and Conditions. Please pay particular attention to our Terms and Conditions and your responsibilities in relation to supervision, Health and Safety, licences, damage deposits, end of hire arrangements, noise, smoking and car parking.

 

  • Once we have confirmed your booking, you will need to pay a £ 25.00 holding deposit.

 

  • The remainder, including the refundable damage deposits, must be paid in full at least 28 days before the event.

 

  • We will invoice you 28 days before the event. If the event is within 28 days of the invoice date, then the full amount including the damage deposit, is due immediately.    (Payment by BACS or cheque).

 

  • Refundable damage deposits are returned to you, the beginning of the month after your event by 2nd class post.

 

 

                                             Please Note: Alcohol is NOT allowed in the hall.

.

FAQs

How can I pay for my deposit and booking?

You can pay by cheque payable to Beechwood Community Hall, pay by bank transfer or cash.

Where do I put my rubbish?

All rubbish has to be taken with you when you leave. We have no bins on site and do not supply black sacks, so please bring your own.

What equipment is in the kitchen?

We have an electric cooker, fridge, freezer, mircowave, kettle and a hot water urn. Plenty of cups and saucers.

How much time is allowed for setup and clearing away?

Setup and clearing away, must be allowed for in the time you have booked.

Can I have a bouncy castle in the hall?

Yes, but it is the responsibility of the bouncy castle Hirer to ensure that the use of such equipment is properly insured.

How do I get access to the hall for my booking?

Once the booking has been confirmed and paid for, we will email or text you a few days before with the main door access code.

Can I play music in the hall or have a disco?

Yes to both. We also have a built in sound system with CD player with  Bluetooth and USB connectivity to hire.

Play your own music over the hall speakers. 

(See our hire rates page)

Is the hall suitable for weddings, 18th Birthday parties etc?

 Not really as we have a NO alcohol policy in the hall, as the hall is surrounded by houses. Neighbours would complain about the noise and the late coming and goings.

When and how do I get back my refundable deposit?

A cheque refund is posted back to you, normally a week after your event.

How do I know you have my booking?

You can check our online calendar and you should have received a confirmation of your booking by email or text message.

Do you bank the damage deposit cheques?

Yes, we do bank the damage deposit cheque. Cheques can be stopped or funds may not be available if required.

 

When do I need to pay the balance for my booking?

28 Days before the event and don't forget to pay the refundable damage deposits.

Can I use the grassed area behind the hall?

Yes, if you have hired the main hall.

Please reload